Controller
Posted: 1/21/2026
Reports To: Executive Director
Position Overview
The Controller is responsible for managing the day-to-day financial operations of PCSI, ensuring accurate accounting, compliance, and timely reporting. This position oversees all core accounting functions including accounts payable and receivable, payroll processing, grant financial management, and financial reporting. The Controller ensures the integrity of financial data, maintains strong internal controls, and provides reliable financial information to support organizational decision-making.
The ideal candidate will have hands-on experience managing financial operations for nonprofit organizations with diverse funding streams, including federal and state grants and contracts. Strong attention to detail, technical accounting skills, and the ability to manage multiple deadlines are essential. The candidate will be committed to supporting colleagues and fostering a workplace culture rooted in dignity and respect, while consistently exemplifying our core values: integrity, exceptional customer service, community engagement, results-driven performance, accountability, and innovation.
Job Functions and Responsibilities
Accounting & Financial Operations
- Manage daily accounting operations including general ledger maintenance, journal entries, account reconciliations, and month-end/year-end close processes
- Oversee accounts payable and accounts receivable functions, ensuring timely and accurate processing
- Process and reconcile payroll in coordination with payroll systems and providers
- Maintain and ensure accuracy of the accounting system and chart of accounts
- Prepare monthly financial statements and variance reports
- Monitor cash flow and maintain adequate cash reserves for operations
- Understand and maintain the Accounts Payable and General Ledger system and application of proper financial and system controls
- Serve as system manager for online accounting software
- Supervise the full-time Accounting & Office Coordinator
Grant Financial Management
- Manage the financial administration of all grants, including tracking expenses against budget allocations
- Prepare and submit grant reimbursement requests and required financial reports to funders
- Maintain grant accounting records in compliance with funder requirements
- Support grant application processes by providing financial documentation and budget information
- Track grant deliverables and spending timelines
- Maintain awareness of federal regulations governing nonprofits in CFR200
Budgeting & Budget Monitoring
- Prepare annual organizational and program budgets in coordination with program leadership and the Executive Director
- Monitor budget-to-actual performance and provide regular budget variance analysis
- Track program expenditures and alert leadership to budget concerns
- Allocate shared costs across programs using appropriate cost allocation methodologies
Compliance & Internal Controls
- Ensure compliance with federal, state, and local regulations governing grant and contract administration, including 2 CFR Part 200 (Uniform Guidance) requirements for federal awards
- Maintain internal controls over financial processes and recommend improvements as needed
- Coordinate annual audits, prepare audit schedules, and respond to auditor inquiries
- Ensure timely filing of tax returns (990, etc.) and business registrations
- Maintain agency registrations, certifications, and documentation required to support financial transactions and grant compliance
Financial Reporting
- Prepare accurate and timely financial reports for funders, board of directors, and management
- Generate ad hoc financial reports as requested
- Maintain financial files and documentation in accordance with retention policies
Qualifications
- Bachelor’s degree in accounting, finance, or a closely related field required
- At least 5 years of progressive accounting experience, with at least 2 years in a nonprofit environment
- Strong experience with nonprofit fund accounting, grant financial management, and compliance requirements
- Proficiency with accounting software and Microsoft Excel
- Experience with government (federal and state) grants and contracts preferred; working knowledge of 2 CFR Part 200 (Uniform Guidance) or demonstrated ability to quickly learn federal grant compliance requirements
- CPA or working toward CPA preferred
- Strong technical accounting skills and attention to detail
- Excellent organizational skills with ability to manage multiple priorities and meet deadlines
- Experience supervising accounting staff
- Ability to work both independently and collaboratively
- Must be able to obtain federal and state clearances
Salary and Benefits
- Competitive annual salary: $80,000-$85,000, commensurate with experience
- Comprehensive benefits package including Medical, Dental, and Vision insurance with generous premium support for household members
- Simple IRA Employer Contribution
- 11 Paid Holidays
- Access to Employee Assistance Program
- Free parking in North Oakland
Physical Requirements
- This is primarily a sedentary role with extended periods of sitting in an office setting
- Push/pull, lift/move up to 25 pounds
- Manual dexterity: Perform moderately difficult manipulation – typing, filing, writing, issuing supplies
- Coordination: Perform tasks which require foot and/or hand/eye coordination – typing, data entry
- Mobility: Walk, stand, sit for prolonged periods of time
- Speech: Must be able to communicate clearly and effectively in verbal interaction
- Vision: Must be able to visually inspect financial documents
- Hearing: Receive verbal instructions, answer phones, intercom
- Concentration: Able to concentrate on fine detail with some interruption
- Attention Span: Able to attend to task function for more than 60 minutes
- Memory: Able to remember multiple verbal and written task assignments
- Environmental Conditions: Indoor work
How to Apply
To apply, send resume and cover letter to Sarah Cook, Executive Director, at sarahc@pghcsi.org.